Time Clock Settings

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Claire GautreauxOwner

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Time ClockPaid hours: Clock In, Lunch and Clock Out on Route (crew leads can clock in their team), Timesheets with edits, approval and a payroll CSV, the On The Clock line on Base, and an optional Shop Wall Clock tablet. Starts off.

Clocking In

Each person can be set on Edit Employee. Office staff can clock in from Time Clock > My Hours.

What happens when someone taps Drive or Start on Route without clocking in. It never clocks anyone in by itself.

Required keeps Stop 1 waiting until the crew taps Loaded. Reminder Only shows the Load Out card but never blocks.

On: a team lead can clock the whole crew in, out and to lunch with one tap. Needs Teams.

On: every person can also clock in and out on their own Route. Off: only the lead (or the office) clocks the crew.

On: each punch saves where the phone or tablet was (if location is allowed). The office sees it on the day's timesheet.

The shop's location, for the shop circle and the punch map. Use the button below on a phone at the shop, or copy it from a map.

How close counts as "at the shop".

A punch farther than Service Area from the shop and from every Service that day is flagged on Timesheets.

On: Route asks "Clock in?" at the shop during the hours below, and "Clock out?" after the last Service. It never punches by itself.

Rounds to the nearest step on Time Clock and the CSV. The real punch times are always kept.

Lunch

Used for automatic lunch and new shifts added by hand.

Off: lunch comes out of paid hours.

0 = off. Otherwise a shift this long with no lunch punched has Lunch Length taken out, marked "auto lunch".

Pay Week And Overtime

The pay week for overtime, approval and the CSV.

Paid hours over this in a pay week are overtime. 0 = no weekly overtime.

0 = off (federal rules have no daily overtime). Some states use 8.

Shown on Time Clock for reference. The CSV lists overtime hours; pay is figured in payroll.

Base shows who is close to overtime this week. 0 = off.

Forgotten Clock-Outs

A Route alert when every Service is done and the person is still clocked in. 0 = off. In the app only, never a text or email.

A second Route alert at this time for anyone still clocked in. Blank = off.

What happens to a shift nobody clocked out of.

A Base line when someone has been on the clock this long. 0 = off.

Edits And Approval

People with "Edit anyone's time" can always edit (until a day is approved).

Every change asks why. Edits are kept with the original time, who changed it and when.

Approved days are locked until someone with "Unlock approved timesheets" unlocks them.

A Base line the day after a pay week ends if anyone is not approved.

Payroll Export

How hours show on Time Clock and in the CSV.

Adds three columns from Route's Drive and Start times.

Clocked hours make the Scorecard's productive time "on-site time out of paid time" once people use the clock.

Shop Wall Clock

A tablet at the shop where everyone taps their name and PIN to clock in and out.

On: paired tablets show the Wall Clock.

Paired tablet is safest: an admin pairs it once with a one-time code below.

Each person types their own PIN after tapping their name on the Wall Clock.MoreLess
What It Does
Stops one person clocking in for another.
What It Changes
PINs are set on Edit Employee or Time Clock › My Hours and are stored scrambled, never shown.
How to Use
  1. Turn this on.
  2. Set each Employee's PIN on Edit Employee.
  3. On the Wall Clock, tap a name and type the PIN.

Digits in a PIN.

After this many wrong PINs the person is locked for the minutes below.

What each person's tile shows above their name.

On: tiles show In, Lunch or Out with the time. Off: tiles show names only.

The tablet goes back to the main screen after this long with no taps.

Checked buttons show on the tablet.

Wall Clock Tablets

Pair the shop tablet so your crew can clock in and out on it.MoreLess
What It Does
Lists paired tablets with status and last use.
What It Changes
A paired tablet only opens the Wall Clock. Turn one off if it's lost.
How to Use
  1. Click Pair A Tablet.
  2. On the tablet, open sprowtz.com/demo/wallclock.php and type the pairing code.
  3. Optional: Share, then Add to Home Screen, so it opens like an app.
  4. Each person needs a Wall Clock PIN (on their employee page or in My Hours). Click Turn Off if a tablet is lost.
Help Article

Pair the shop tablet: click Pair A Tablet, then open sprowtz.com/demo/wallclock.php on the tablet and type the code. The tablet only gets the Wall Clock; it can't open anything else. Optional: Share, then Add to Home Screen, so it opens like an app. Each person needs a Wall Clock PIN (on their employee page or in My Hours). Turn a tablet off if it is lost.

Quick Calc

Type a rate, mix or unit question, or tap an example.